Applying provisional and overall grades in ACE360 is a crucial process for ensuring the accurate assessment and certification of apprentices. In this guide, we will walk you through the steps to efficiently apply and manage these grades within the system. By understanding how to utilize these features, EPAOs can streamline their grading processes, maintain compliance with standards, and enhance the overall quality of their apprenticeship programs. Whether you’re new to ACE360 or looking to optimize your current practices, this guide provides the essential information you need to succeed.

Provisional Grade

Once an End-Point Assessor has uploaded all EPA information, the End-Point Assessor can follow the below steps.

Click on the actions button in the top right of the apprentice profile page and select Apply provisional grade. Select the grade that the apprentice has achieved and click confirm. This will add an icon next to the apprentice’s name stating the grade is provisional.

Notes can be made in the provisional grade pop-up box to add further clarity. Within the provisional grade pop-up box, information such as the apprentice’s start date, approved EPA date, EPA window and Overall duration will appear and can be reviewed by a user to ensure the minimum duration has been met.

Overall Grade

The next step can only be performed by Super Admins/Admins, this step is applying the overall grade an apprentice has achieved.

First, click on the apprentice’s profile. This can be done through the search filter or by clicking on the Second Review tile on the dashboard. As a Super Admin/Admin, you’re able to review the EPA components and remove the grade of an individual EPA component

The next step after clicking the second review tile is to select an apprentice’s profile once the information has been reviewed and quality checks complete. Click the actions button and select review overall grade.

A pop-up box will appear where you can either uphold the grade or change the grade. To uphold the grade, click this option, now you are able to put feedback in the text box and upload any feedback you wish the assessor to see. When you have uploaded documentation, please click confirm.

To change the grade, this is the same process, however, you will have a box requesting you put a new grade and again upload a document.

Click confirm and this will update the apprentice’s profile with the new grade. The information you upload will also appear in the EPA components area under ‘second review.’

Please note that any information that has been uploaded into the EPA components is only visible to EPAO users.

Once the grade has been applied, EPAOs have the option to share any evidence from the EPA components with a provider. This can be done by clicking the share icon on the file and the file will then show in the Shared Documents area of an apprentices profile for review.

Training

Want to know more? To understand how to perform this task in greater detail, check out our e-learning course on how to apply provisional and overall grades to an apprentice profile.